HR Administrative Assistant

San Diego, California

Company Description

Quantum-Si is pioneering a new generation of technology to create the market of Next Generation Protein Sequencing (NGPS). Similar to Next Generation DNA Sequencing (NGS), which gave us a blueprint of what could happen by studying our DNA, NGPS enables an unbiased view of the proteome through improved scale, resolution, and sensitivity leading to better understanding of disease and improved general health. 

We operate at the intersection of biochemistry, chemistry, hardware, molecular biology, photonics, semiconductor chips, and software with a goal to drive a digital transformation of a $44 billion dollar proteomics market.

Join us on the journey to transform healthcare, motivated by the idea that the products you work on will change the lives of millions of people around the world.

Job Description

As HR Administrative Assistant , you will help setup and manage day-to-day operations of a brand-new office in the Sorrento Mesa area of San Diego. This person will be responsible for operational tasks for both physical and virtual office space to ensure the office functions as effectively as possible. The HR Administrative Assistant would be responsible for the physical infrastructure in the office, distribution and logistics of the office, as well as administrative support for certain R&D, IT and commercial leaders.

As part of our team, your core responsibilities will be: 

  • Managing the physical infrastructure of the office, including kitchen (all non-lab space).
  • Office record keeping and handling of mail and shipping requests.
  • Handling all in-bound calls, including acting as liaison with building management and support staff.
  • Organizing and assisting employees with meetings, conferences and direct calls.
  • Welcoming non-employees to the office.
  • Assisting in managing and maintaining the information systems 
  • Ordering of equipment, office supplies and other inventory as required
  • Inputting, filing and managing the data that is stored within the organization's office system
  • Ensuring that documents, reports and presentations are set up prior to any meetings
  • Managing the room and desk reservation system
  • Assisting in periodic event management, including hosted seminars, happy hours and team events.
  • Assist with travel experience as needed.


Baseline skills/experiences/attributes:

  • Bachelor’s degree preferred.
  • Excellent organization and communication skills.
  • Detail oriented.
  • Willingness to be flexible in role responsibilities.
  • Take initiative and proactively solve office related issues on their own.
  • Needs to be present in the physical office 4 days a week at minimum.

You deeply identify with core Quantum-Si values:

  • Team:  We are stronger as a unit and collectively committed to the goal and each other.
  • Accountability:  Be accountable to the goal, the team and yourself.
  • Passion:  We are enthusiastic and dedicated to expanding scientific understanding and its impact.
  • Excellence:  Be aggressive and have a sense of urgency but take pride in each task taken on.
  • Transparency:  We align as an organization and communicate success and challenge.
  • Competitive:  We do not fear but learn from making mistakes.  We play to win!
  • Diversity:  Each individual regardless of role makes a difference and impacts our progress.

Additional Information

We offer great perks: 

  • Fully covered medical insurance plan, and dental & vision coverage - as a health-tech company, we place great worth on our teams’ well-being.
  • Competitive salaried compensation - we value our employees and show it .
  • Pre-tax commuter benefits - we make your commute more reasonable.
  • Free onsite snacks.
  • 401k plan - we facilitate your retirement goals.
  • Beautiful office near in Sorrento Mesa area of San Diego.
  • The opportunity to build a revolutionary healthcare product and save millions of lives!


For this role, we provide visa assistance for qualified candidates. 

Quantum-Si does not accept agency resumes.

Quantum-Si is an E-Verify and equal opportunity employer regardless of race, color, ancestry, religion, gender, national origin, sexual orientation, age, citizenship, marital status, disability, or Veteran status. All your information will be kept confidential according to EEO guidelines.